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Crime Victim Center of Erie County: Marketing Assistant

POSITION DESCRIPTION

TITLE:                          MARKETING ASSISTANT

REPORTS TO:            MARKETING AND DEVELOPMENT COORDINATOR

SUPERVISES:               N/A

NATURE OF SUPERVISION: Weekly and as needed from Accounting Administrator.

 

SUMMARY: Responsible for assisting with communication projects including, but not limited to, newsletters, social media, and annual report.  All essential functions are to be completed in an accurate and timely manner.

 

ESSENTIAL FUNCTIONS:

 

1.      Participate in conferences, in-services, training seminars, team and staff meetings for CVC.

2.      Establish and maintain effective working relationships with co-workers, clients, other agencies, and the general public.

3.      Send letters and other communications on behalf of Director, Accounting Administrator and Marketing and Development Coordinator as designated.

4.      Aid with filing of Personnel items and general filing of HIGHLY CONFIDENTIAL information and working with Board of Directors for CVC as well as sending materials and requested information for Board meetings, and updating manuals.

5.      On an annual basis, aid in implementation of the Agency’s communications with the guidance of the Marketing and Development Coordinator, including projects and programs consistent with the Agency-wide marketing plan.

6.      Provide communication services on behalf of the Agency, including web site design, marketing research and planning, Annual Report, three Newsletters annually, and collateral materials design. 

7.      Prepare communications project proposals and determine project pricing.

8.      Manage and complete multiple engagements with an emphasis on quality standards and timely completion.  Ensure that projects and engagements are completed and delivered in accordance with professional and Agency standards.  Keep the partners informed of all important developments.  Follow-up with Marketing and Development Coordinator to ensure that projects are completed within objectives, scope, and budget.  Meet with Marketing and Development Coordinator regarding grant activity.  Will also meet with Director of Court Advocacy, Director of Clinical Services, and Director of Prevention Education, if needed, to discuss any CVC grant(s).

9.      Assist Marketing and Development Coordinator in identifying outreach, speaking and presentation opportunities throughout Erie County to increase public awareness of CVC.

10.  Aid in coordinating the public relations efforts of the agency as directed by the Marketing and Development Coordinator.

11.  Ensure all provided services are accurately documented and submitted for ETO tracking in a timely manner.

12.  Submit ChildLine reports per state regulations and agency protocol.

13.  React productively to change and handle other duties as assigned.

 

SPECIAL REQUIREMENTS:

 

1.      Flexibility in work hours.

2.      Able to drive and travel. Provide copy of valid driver’s license and proof of automobile insurance ($100,000/$300,000 minimal coverage) upon hire and at renewal.

3.      Able to lift/carry/move 50 lbs. safely and easily.

4.      Act 33, Act 34, and FBI fingerprint clearances.

5.      Successfully complete victimization training designed to fulfill the requirements of the Pennsylvania Commission on Crime and Delinquency and of counselor sexual assault training as outlined in Statute 42 PA CSA 5945.1 “Confidential Communication to Sexual Assault Counselors.”

6.      Be able to use agency computer system and technology.

 

 

QUALIFICATIONS:

 

1.      Minimum four-year degree in accounting, marketing or related field and one year full time experience or three year’s varied accounting/marketing work.

2.      Demonstrate use of computers with word processing, spreadsheet, desktop publishing, database, internet reference service applications, and social media applications.

3.      Demonstrate communication skills, both written and verbal, to effectively interface with all levels of management, staff, clients, and outside business contacts.

4.      Project management.

5.      Flexible, able to tolerate many situations and personalities.

6.      Able to withstand emotional stress.

7.      Able to respond effectively to the most sensitive inquiries and complaints.

8.      Able to keep confidential information including, but not limited to, agency budgets, meetings and employee salaries and Board information and content.

9.      Able to read, analyze, and interpret statistical program instructions, memos, letters.

10.  Able to write technical and business reports and other correspondence.

11.  Able to apply common sense understanding to carry out instructions in written or oral form and solve problems.

12.  Able to effectively present information one-on-one and small group situations to clients, customers, and other employees.

13.  Able to sit for extended periods of time.

14.  Able to organize personal area and prioritize tasks effectively.

15.  Possess auditory acuity to listen to people over the telephone and in person.

16.  Possess visual acuity to read computer screen, correspondence, notes, reports.

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. It is the responsibility of the candidate to inform the Executive Director of any and all reasonable accommodations that will be required.

 

With my signature, I attest that I meet the qualifications listed and am able to fulfill the essential duties as described above.

 

 

 

­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­Employee Signature                                                       Date

 

 

 

Supervisor Signature                                                     Date

 

 

 

Executive Director Signature                                       Date

 

Starting Salary:  Hourly________   Annual__________ Eff: ___________

 

Merit Raise ________% Hourly________ Annual _____