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Payroll and Benefits Specialist

Payroll and Benefits Specialist

Position Summary

The Payroll & Benefits Specialist manages employee compensation and benefits programs. This position administers payroll, leave time, and benefits and ensures that employee payroll and benefits comply with state and federal laws and regulations.

Values Statement

PCAR understands sexual violence as a social justice issue and works to prevent and respond to sexual harassment, assault, and abuse within this framework. We are committed to nurturing a workplace that is affirming, inclusive, and respectful of all people across race, class, ability, gender, sexual orientation, age, and other identities. We are looking for outstanding relationship-builders and communicators. We value both life experience and professional credentials.

We are committed to building a diverse organization and we are most interested in finding the best candidate for the job. That candidate may be one who comes from a background outside of the movement to end sexual assault, abuse, and harassment. PCAR strongly encourages you to apply, even if you don’t believe you meet every qualification described. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation and delivers better results. We are an equal opportunity employer. We strongly encourage you to apply for open positions.

Essential Duties and Responsibilities

Payroll & Benefits

  • Accurately process biweekly payroll (employee database account maintenance/updates for all withholdings, taxes, deductions, etc.) in a timely and confidential manner
  • Maintain electronic and hard copy personnel files including, but not limited to, regulatory reporting requests, verifications of employment, and unemployment claim inquiries
  • Process paperwork for new employees and enter employee information into the payroll system
  • Train employees on organizations’ timekeeping systems
  • Review time sheets, wage computation, and other information to detect and reconcile
  • payroll discrepancies
  • Record employee information, such as transfers, and resignations to maintain and update payroll records
  • Provide information to employees and managers on payroll matters, tax issues, and
  • benefit plans
  • Administer employee leave policies and programs including need for personal and medical leaves in compliance with appropriate policies and regulations
  • Oversee and administer benefit programs including, but not limited to working with insurance brokers to get quotes, benefit enrollment paperwork, review of invoices to insure they
  • are accurate
  • COBRA paperwork, invoicing, tracking
  • 403(b) Pension Plan – track employee contributions, make timely payments, complete annual compliance report, work with third parties for rollovers, distributions, etc.
  • Process/track all Disability insurance claims
  • Administer FMLA, ADA accommodations, short- and long-term disability, and other leave
  • Collect information and documentation from employees on an ongoing basis including, but not limited to, emergency contact information and change of name or address

Onboarding / Offboarding

  • Assist with initiating background checks
  • Initiate the Hiring letter and other new hire welcome documents
  • Responsible for completing new hire paperwork
  • Responsible for preparing introductory period completion letter
  • Provide current and prospective employees with information about personnel policies related to employment status, salaries, employee benefits, and leave time.
  • Responsible for completing termination paperwork.


  • Respond to unemployment filings
  • File workers compensation claims
  • Prepare/send employees various required annual notices i.e. Annual Employee Benefits Summary, HIPPA notice, Medicare notice, pension annual report, pension fee disclosure
  • notice, etc.
  • Maintain compliance with federal, state, and local employment/benefit laws and regulations, and recommended best practices


Bachelor’s degree (B.A.) (or equivalent payroll experience) in Accounting, Business, Human Resources, or a related field, preferred; three to five years related experience and/or training; or equivalent combination of education and experience preferred. Computer skills necessary include excel.

Salary Range


To Apply

PCAR offers a competitive salary and benefits package. Qualified candidates are encouraged to apply online by March 28, 2023. Complete job description available online.

Equal Employment Opportunity Commission

The Pennsylvania Coalition Against Rape and The National Sexual Violence Resource Center provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.